Job Description

About the Role:

Builder Clarity is looking for a proactive, detail-loving Bookkeeper + Executive Assistant to support both financial management and executive operations. This hybrid position is ideal for someone who thrives on organization, enjoys client interaction, and is motivated by the opportunity to grow alongside a fast-moving business.

This is a foundational hire with the opportunity to shape your future path as the company scales. You’ll start with competitive pay and clear expectations. As you demonstrate ability, reliability, and ownership, there’s significant upside potential—whether that's increased compensation, added benefits, or the opportunity to specialize in bookkeeping leadership and grow a book of business, while being compensated as we grow.

Benefits: Opportunity to Earn Increased Pay or Benefits as the Role and Company Grow

Responsibilities:

Bookkeeping (80%):

• Maintain accurate and timely books using QuickBooks Online for Multiple Clients.
• Integrate QuickBooks Online and JobTread.
• Interact with clients through JobTread.
• Categorize transactions, reconcile accounts, send invoices, and enter bills/expenses.
• Handle payroll processing, reimbursements, and contractor/vendor payments.
• Support monthly financial reporting and quarterly reviews.
• Coordinate with CPA on year-end tasks.

Executive Assistance (20%):

• Manage the founder’s schedule, inbox, and internal to-dos.
• Help prepare proposals, client communication, and documentation.
• Assist in hiring coordination, onboarding, and process documentation.
• Track tasks, projects, and commitments in CRM or project management tools.
• Support client engagement by helping organize info, timelines, and requests.

Client Interaction:

• Serve as a professional and helpful point of contact for clients.
• Ability to travel.
• Help maintain an excellent experience for clients during onboarding and throughout their projects and ongoing relationships.

Qualifications:
Required Knowledge & Abilities:

• Deep Proficiency with QuickBooks Online.
• Strong attention to detail and time management.
• Excellent written and verbal communication.
• Proficiency with Google Workspace or Microsoft Office.
• Ability to handle sensitive information with professionalism and discretion.
• Confidence interacting with clients via email and Zoom.
• Self-starter mentality with a desire to improve systems and processes.

Helpful Knowledge & Abilities:

• Familiarity with JobTread or construction/operations tools.
• Some knowledge of data reporting or dashboards.
• Understanding of CRM Systems.

What We Offer:

• Market-competitive pay to start.
• Performance-based increases in pay or future access to benefits.
• Profit-sharing or bonuses may become available based on company growth.
• Education/training budget to help you sharpen skills.
• Clear opportunity to grow into: Bookkeeping Team Lead as we scale.
• Transition to a Flexible, remote-first work environment once team cohesion.
• Close mentorship and regular check-ins with the founder.
• A chance to help streamline and grow a purpose-driven company serving builders, remodelers, and specialty trade companies nationwide.

About Builder Clarity LLC:

Builder Clarity operations consulting company in the construction space. We are not a construction company. We help builders and all contractor trades streamline operations so that they can grow. Due to the fast growth the company has experienced, we are seeking someone to add to our team.

Job Tags

Full time, For contractors, Remote job, Flexible hours,

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