Job Description

Job Description and Duties

This position supports CDPH’s mission and strategic plan by providing general support to the Payroll and Benefit Services Unit (PBSU), Units A and B.

The Student Assistant performs a range of administrative and technical tasks that contribute to the effective operation of payroll and personnel services. Tasks include, but are not limited to, reviewing and auditing timesheets and leave balances; preparing, organizing, and maintaining Official Personnel Files (OPFs); redacting confidential information; and assisting with the creation and revision of forms and documents. The Student Assistant also supports the development and maintenance of tracking systems, logs, and databases for activities such as leave balances, license expirations, and accounts receivable. Additional duties include managing departmental inboxes, routing requests to appropriate staff, and assisting with file purging in accordance with records retention policies.

The incumbent works under close supervision of the Staff Services Manager I (SSM I) of Payroll and Benefit Services Unit.

This non-tenured intermittent position will be limited to working up to 1,500 hours in a 12-consecutive month period.

Please let us know how you heard about our position by taking this brief survey:

You will find additional information about the job in the .

Special Requirements

Students currently enrolled in an accredited college or university may apply. Please submit a copy of your unofficial transcripts with your application package. Official transcripts will be required prior to employment and after completion of each semester thereafter.

For experience/education to qualify during the application screening process, and to ensure that minimum qualifications can be determined, applicants should include all employment history on the Employment Application (STD 678) and/or Resume, including detailed job descriptions,  hours worked per week , and  start/end dates (MM/DD/YYYY) . Application packages without this information will experience delayed processing times and your eligibility for this position may be impacted.

A completed State application (STD. 678) and any other relevant documents (e.g. unofficial transcript, copy of degree, resume, etc.) should be submitted electronically via your CalCareers Account. Please reference Job Control #(495466)  and indicate the basis of your eligibility in the Examination(s) or Job Title(s) section. SROA and surplus candidates should submit a copy of their letter with their application . Please remove any confidential information (i.e. social security number, date of birth) from your documents prior to submission.

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareers Account at Submitting an electronic application through your CalCareers account is strongly recommended since electronic applications will be received/processed faster than other methods of filing. Please submit only one application.

If you are unable to submit your application electronically through your CalCareers account, please email  apply@cdph.ca.gov  for assistance and a CDPH Human Resources Division staff member will contact you to assist with the online application process or,  a hard copy application package may be submitted through an alternative method as explained in the How to Apply section below. When submitting your application in hard copy, a completed copy of the Application Package listing must be included.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Be proficient in the use of various computer word processing, spreadsheet, and database applications (ie. Microsoft Office: Word, Excel, PowerPoint, and/or Outlook) and willing to learn new technological tools and to incorporate them in daily tasks.
• Demonstrate tactfulness and ability to relay complex or sensitive information to others, provide exceptional customer service in a professional manner.
• Experience working independently and cooperatively with others. 
• Possess strong organizational and time management skills, with excellent attention to detail.
• Ability to prioritize and work well under pressure to meet deadlines.
• Ability to reason logically, analyze data, and recommend solutions.
• Demonstrate ability to follow directions, protocols, and procedures.
• Interest in human resources, I/O psychology, statistical methodologies, or closely related fields, particularly focused on human resource management and payroll.

Benefits

Benefit information can be found on the CalHR website and the CalPERS website.

Supplemental Questionnaire

Answer each question below using Arial Font, 12 point. No more than 1 page in length, and number each question.

1. What tools/methods do you use to determine workload priorities?
2. Describe in detail how your experience, educational background, and qualifications have prepared you for this position.

PLEASE NOTE: Resumes, letters, Statement of Qualifications, transcripts, degrees, your state application, cover letters and other materials will not take the place of the Supplemental Questionnaire.   Responses should be numbered and with the questions submitted in the same order as the Supplemental Questions. Simply copying and pasting your resume will also not be accepted. 

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is required and must be included.
• Other -

  Please see Supplemental Questionnaire (SQ)  instructions below at end of posting . Applications received without a written response to the SQ may be rejected.

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